The Essential Guide to Wedding Vendors

Are you engaged and starting to plan your dream wedding, or are you already in the midst of it? Feeling unsure about where to begin, what steps to take, and who to hire? It’s completely normal to feel this way, and you’re not alone! Weddings today involve many choices, with dozens or even hundreds of companies to consider in each vendor category. If this is your first time planning a wedding, don’t worry—we’ve planned many weddings and are here to assist you! We’ve created Your Complete Guide to Top Wedding Vendors List to help you get started. Your choice of wedding vendors can greatly influence your special day, so be sure to choose those you love, trust, and find inspiring. It truly makes a difference when planning your dream wedding!

A joyful bride in a beautiful wedding dress.

Decor Supplier:

Here’s a simplified version:

For wedding decor, consider shopping from Efavormart for decoration items and Afloral for beautiful flowers and vases. Depending on your venue, you might need to purchase or rent essentials like linens, serving pieces, tables, chairs, tents, and dance floors. Purchasing or renting from one company can simplify things and ensure consistency for your vision.

Intimate Candlelit Table Setting
Graceful and Romantic Table Decor

A Photo Booth is a fun addition that your guests will enjoy, so consider renting one for your wedding.


When it comes to stationery and calligraphy, there are various options. Websites like,, or The Knot offer budget-friendly choices that can be quickly ordered. For a more personalized touch that matches your vision perfectly, consider hiring a professional stationery vendor or calligrapher. Both options can create beautiful designs tailored to your preferences and wedding theme.

Customized Menu Card
Sophisticated Invitation Stationery

Wedding Planner:

Hiring a wedding planner is often praised by our clients as the best investment they made for their wedding. A wedding planner handles all the details, creates your timeline, coordinates vendors, and aims to reduce your stress. They ensure everything runs smoothly so you can fully enjoy your wedding day without worrying about setup or coordination.

Wedding Planner


Your wedding venue is also crucial; once secured, everything else starts falling into place, from your date to your wedding checklist. It’s a pivotal step that makes your wedding plans feel real and organized.

Contemporary Stylish Venue


Florist are often a top choice but also a source of stress for many couples planning their wedding! With so many flowers and colors to choose from, couples worry their floral arrangements won’t turn out as they imagined. A good florist can help bring your vision to life. Before booking, ask if you can see a sample centerpiece or bouquet to ease your mind and ensure your vision matches what will be on your big day!

Luxurious Floral Table Runners


Everyone loves dessert! Whether you choose a big cake, a small one, or a variety of treats, booking a bakery is a top choice. Schedule a tasting a few months before your wedding and come hungry—you’ll leave feeling full and happy!

Opulent Cake

Culinary Service Provider

If your venue doesn’t provide food, choosing the right wedding menu is crucial. Food is a highlight for guests, so it’s important to research and meet with caterers to discuss options, pricing, and even taste samples to ensure it suits your needs and budget.

Beverage Services:

If your venue doesn’t offer bar services, the bar is a key consideration for guests. Consult your venue or caterer for recommendations on bar services and where to source alcohol. Some companies offer both services, while others provide service only, requiring separate alcohol ordering. Your caterer, venue, or planner can provide guidance on what’s needed to ensure a great party!

Savory Scallop Cakes with Flavorful Sauce



Not everyone chooses a videographer, but we always recommend it! Couples often say they don’t remember every speech or vow, so capturing it on film is something we love and recommend. Videographers are talented and offer different versions of your day, from full-length films to short highlight reels and social media previews—they can do it all!


This vendor is crucial because their photos are one of the few tangible memories you’ll have of your wedding day. Photographers typically book only one wedding per day, so if you have a favorite in mind, book them first once you have your venue and date set. Some couples even choose their wedding date based on their photographer’s availability, though this isn’t typical—it shows how important the right photographer can be!

Stunning Sunset Outdoor Portrait of Bride and Groom

Music Professionals:

Choosing between a DJ or a Band for your wedding entertainment is a personal and budget decision. Consider who you connect with, their experience, and who can deliver the best entertainment for your big day. Discuss your timeline and preferences for an MC—whether you want them to entertain guests or direct the event.

Hair & Makeup:

Your beauty vendor will ensure you look and feel your best on your wedding day. Check reviews, explore their Instagram for ideas, and ask for recommendations from married friends to understand their experience and how they felt on their wedding day.

Elegant Bridal Party

If you’re a DIY bride who loves creating your own affordable wedding pieces and want inspiration from behind-the-scenes event decorations, check out and subscribe to my YouTube channel.

DIY Dollar Tree Crystal Garland Chandelier Wedding Centerpiece

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